Community stalls

Community Stalls are open to the public on Saturday 20 March 2027 from 9.00am – 5.00pm.

Bump in and bump out

Bump in Saturday strictly between 7.00am - 8.30am.

Vehicles must not move on the reserve between 8.30am and 5.15pm.

Bump out Saturday between 5.15pm - 6.00pm.

**Bump In is not permitted on Friday without explicit permission of Community Stall Coordinators, as the Lower Reserve is used for other activities on Friday night.

Guidelines:

• Obey volunteer traffic warden’s instructions

• For vehicles entering or exiting the reserve, advise wardens you intend to move your vehicle ahead of time

• All vehicles must drive at walking pace (<5km/hr) with headlights andhazard lightsactivated at all times.

• When driving through populated areas, all vehicles must be escorted by a spotter wearing a high-visibility vest.

• Emergencyaccess routes must remain clear and unobstructed at all times.

• Obey one way traffic

• Parking within Council Parks is prohibited

Enter the reserve: Stiggant Street, via lower car park.

Exit the reserve: Community Church driveway (57 Yarra St).

Community Stalls trade on the Riverbank (lower reserve) of Stiggants Reserve, Corner of Stiggant and Yarra Streets, Warrandyte.

Charges for stallholders

Local Warrandyte community groups and schools
-No Charge

Other groups and organisations
-$250

Other groups and organisations will be provided with payment instructions immediately after completing the Expression of Interest Form.

-Stall areas are approximately 3 × 3 meters.

-Request for larger sites need to be indicated on the application form. They will be allocated only if there is enough space.

-Provision of all equipment is the stallholder’s responsibility, including cover matting, power cords, tents/marquees, safety cover matting for electrical cords etc.

-Please supply your own 30 metre (minimum) heavy duty tagged power cords.

-All tent pegs are to be covered and all equipment secured for windy conditions.

-Tables, chairs and market umbrellas will not be provided for stall holders by the Festival Committee. They are for patrons use only.

-The Festival Committee provides limited security. All tents and equipment are the stallholder’s responsibility for the duration of the Festival weekend. For security reasons, it may be advisable for you to remove equipment from your site overnight.

-Stallholders are not permitted to play their own music (as we have live bands performing throughout the weekend).

-Due to the topography of Warrandyte, stallholders are advised that no site will be perfectly level. Please allow for this.

-Please plan for hot and cold weather (including rain) and protect your stall accordingly.

-Please limit commercial advertising on tents and/or as part of the stall set up.

-Read the Policies, including the
Cancellation Policy,
Conditions of payment for stall holders,
Code of Conduct,
Working With Children Check,
Guidelines for Participation

-Visit the ATO website if you do not have an ABN

If you are primarily selling food, please sign up via the Food Stalls registration page.

-Power is available but rationing will apply.

-Please advise in your application form the amount of amps and number of outlets you are requesting so we can organise our power supply.

-Stallholders must not use private generators unless prior arrangements have been made with us (silent ones are preferred).

-Anyone using more than one lead-in cable and/or using a caravan or road trailer is classed as “Very Heavy Use” 25 Amps.

-A Warrandyte Festival Committee member will check power usage on-site at the Festival.

-It is the stallholder’s responsibility to have their power cords tested and tagged.

-Stallholders must provide ample matts / covers for all power cords that lay along the ground. Cords must be covered at all times.

The Warrandyte Festival Committee continues to work towards a waste-free event.

Stallholders and participants are required to provide services and materials in line with the Warrandyte Festival Committee’s waste management and recycling guidelines.

Compliance to the following guidelines is essential:

-Any packaging must be recyclable e.g. bio-degradable products, paper, aluminium and steel cans rather than hard plastic/plastic wrap and polystyrene.

-Avoid unnecessary packaging and/or promotional materials.

-Under no circumstances is polystyrene or glass to be used.

-Any boxes/cartons/and any large paper containers that you bring to the Festival are not to be put into the small recycle bins.

-The Festival provides a large trailer container for these items. The trailer is located at the lower river reserve car park near the permanent brick toilet block.

-If you have rotating or voluntary staff, please place readable information about being waste wise where they can see it before their shift.

On days of total fire ban it is your responsibility to acquire a permit from the CFA headquarters if you are to use an open flame or fuel. The CFA will advise you on what can or can’t be used.

In case of extreme weather or fire conditions and on advice from the CFA and Police, the Warrandyte Festival Committee reserves the right to cancel or postpone the Festival.

Please note that one parking permit will be issued per stall.

A specific stallholder parking area will be available to parking permit holders only on a first in, first-served basis.

Permits will be available once successful applicants have paid their site fees and submitted all required documentation.

Please:

-Read and abide by the Warrandyte Festival Risk Management Guidelines

-Provide your own Public Liability Insurance. Copies of your Public Liability Insurance documents must be provided when you apply online or be emailed before closing date. It is your responsibility to ensure that your coverage is appropriate and adequate

Clubs, associations, or movements of a cultural, recreational or sporting nature that provide services or conduct activities for, or directed at, children or whose membership comprises primarily children may require their staff, volunteers or representatives to have current Working with Children check.

Criteria for a check includes:

• Your work usually involves direct contact with children

• Your contact with children is part of your duties.

Stakeholder responsibility

It is each stakeholder’s responsibility to determine whether their workers or volunteers need a Check and to apply for, manage, check the status of and renew Working with Children checks for their representatives.

Please email our Stall Coordinators at community@warrandytefestival.org with any enquiries.

Registration open by invitation only.

If you have not been invited, but would like to be considered, please email community@warrandytefestival.org

Apply here for non-food stalls: Community Stalls registration

Apply here if you are a community group or school who will be running a food stall: Food Stalls registration